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Managed Print Services
Established in 2008 global enterprises produce a wide and diverse range with printing and copier services.global enterprise is specialized in print & copy service with document output solutions also called as managed print solution (mps). We have mastered the art of caring for our clients by offering quick responses to their queries. This has created a sort of belonging ingress in our clients.
Our ability to understand your business needs and how to help your organization is one of the key things that sets us apart from other firms. We pride ourselves in an approach grounded in successful business insight and experience, that sees how printing can help meet your user needs now and in the future.
We offer clients an integrated, personalized approach to meeting their printing needs. global enterprise is specialised in printer, copier with document output solution and provider of managed print solutions (MPS).
What is MPS?
Managed Print Services (MPS) allow an organization to gain visibility and control of all its printing and optimize it, which helps save money, enables the organization to print more efficiently. Managed printing also helps the organization to improve environmental sustainability and document security.
It relates to the total cost of managing and optimizing an organization's printers, their output, and the people and processes that support their devices (such as printers, scanners, plotters, MFPs, fax machines, etc.). Permissions and access levels can be defined separately for each group of users: employees, students, faculty, clients and other authorized personnel.
The client’s mixed fleet of print devices was causing supply and maintenance difficulties for their IT department, resulting in inconsistent print quality,and more wastage in paper.
pThese identified challenges resulted in a comprehensive printer assessment which provided the pathway for changes to lower the costs, eliminate waste and encourage responsible behaviour.Remote Monitoring
A remote monitoring tool can be used to replace manual processes like placing service calls or submitting supply orders with automated alerts and notifications. Remote monitoring enables proactive device management, reducing downtime and increasing efficiency for customers.
Supply and Service Management
Proactive supply and service program provides customers with what they need, when they need it, Such as Alerts based on supply thresholds and error codes when machine Mal-functions.
Reduced IT Workloads
Many customers do not have a dedicated resource to manage devices in the office, for which IT staff end’s up spending a lot of time dealing with device maintenance. An MPS solution can eliminate the time IT spends on device-related issues so they can focus their efforts on their primary responsibilities, effectively making device management more efficient and increasing productivity.
Control and Accountability
MPS solutions come with powerful reporting tools that can provide customers with insight into their print activities including information about problem devices, utilization, page coverage and more. These metrics will help you to optimize the print environment, increasing efficiency and decreasing costs.
Reduced environmental Impact
Managed print solution can make print more environmentally friendly by Consolidating devices • Reducing the amount of wasted toner in a cartridge • Using paper consumption data to reforest your company’s paper footprint.
Print Management Software provides all the following key Managed Print Services (MPS) Features :
Print job Handling
For jobs sent by any and all employees of the organization, using any print option: “Push Printing”, print all documents at once, print last document, printing (or deleting) each job separately, or all jobs, by the user.
Secure Printing
Users need to identify themselves in order to release their job(s) for printing.
Secure Scanning
Scanning of users' documents directly to their Emails.
Control of all Types/ Models of Printers
From SFP (Single function printer, e.g., print only) through and MFP (multi-function printers), e.g., Print-Copy-Scan devices. The embedded software solution can support various types and models of printers. IT help desk support, technical service, maintenance and handling of all print requests.
Print Management Software
To manage the volume and nature of printouts, and to authenticate users. Managed print services as services offered by an external provider to assess, optimize and continually manage an organization's document output environment in order to lower costs, improve productivity, increase efficiency and reduce risk.
How Does it Helps?
Reduced Costs
MPS audit’s a business current print infrastructure to identify immediate savings. This assessment not only review’s the type and number of printers in a fleet, but will also help businesses insight into their print activities, the user-to-printer ratio, the amount spent on printer consumables and the resources used to maintain print operations.
A proactive Service
Regular monitoring and maintenance will help keep ink and toner in supply and identify potential problems before they affect your employees. This keep your office running efficiently, and also helps to release the pressure on busy I.T departments as the calls to handle, day-to-day printer malfunctions are significantly reduced.
Better for the Environment.
In addition to reducing consumable wastage, MPS can help businesses discover exactly where printing practices can be adjusted to reduce energy and paper consumption, helping them to achieve a demonstrable reduction in the impact they have on the environment.
Simplified Budgets
MPS solutions enables businesses to base their printer budgets on actual usage rather than forecasts, ensuring more accurate budgeting and less time spent on estimating figures.
Single Source Supplier
Opting for a single supplier rather than sourcing from multiple companies will ensure a more reliable delivery service.
Secure Scanning
Ensure your scans are secured using Secure Scanning and Data Leak Prevention (DLP) technology.
Scanning to email is done by typing the email address via the printer’s panel, or by selecting an email address from the organizational directory (Active Directory) list. This process is cumbersome, and leaves a significant margin for error – mistakes are frequent, often resulting in sensitive data being sent to the wrong people. There are several ways to scan documents.
Secure Scanning to Email (Scan to me).
Secure Scanning to folder.
Secure Scanning to Share point.
How Does the Secure Scanning Process Work?
The user places the document for scanning in the MFP.
The user is required to provide an identification code, enter code or swipe an ID card using the controller panel. After successful authentication, the printer interface is unlocked for secure scanning.
The printer sends the scanned file to the server according to user username ID.
Server sends the scanned file securely to the correct destination.
Requirements:
Secure Scanning work with any printer, multifunction device (MFP/MFD) or networked copier. Secure scanning is possible using either the embedded application on supported models, or by using the external touch controllers for any other model.
Pull Printing
Pull printing is a system where users select and release (pull) their print jobs when they arrive at the printer of their choice, rather than sending a print job from their PC (push) to a pre-specified printer or MFP (multifunction printer) for immediate printing.
How does pull printing work?
someone sends a job to their printer as normal, but the Managed Print Software (MPS) system does not print it immediately – instead the job is stored in a queue in a secure database on the server. When the person arrives at the printer of their choice in order to collect their job, they have to authenticate with the MPS system, upon successful completion of which, the MPS system releases only that persons’ selected print job. The location of the printer is largely irrelevant: the software automatically directs the job to whichever printer the person has authenticated at. Authentication can be done in a variety of ways, from RFID cards to PINs or passwords, biometrics, QR codes or NFC. Many organizations already have magnetic or RFID physical access control systems in place, these existing cards can usually be used for pull printing authentication as well.
What are the benefits of secure pull printing?
Secure, monitor and track all print, copy and scan tasks by user across an entire organization.
Eliminate waste of consumables – cartridges, toner and paper Use less energy.
Reduce printer numbers.
Improve efficiency of your print strategy.
Reduce printing costs.
Reduce overall cost of ownership.
Simplify print management.
Server-less Printing
Server-less printing is a feature which allows the use of secure pull printing, but without any print server being required.
The solution requires that the Sentinel AP client application is installed on all PC’s on the LAN. The printers will be paired with controllers (either external touch-LCD controllers, or embedded controllers), and pull printing is then facilitated through the use of packet broadcasts across the LAN. Once a reply to a pull-print request has been received which matches the username of the authenticated user, the client application is able to intelligently direct the job to the printer in question.
This configuration might be suitable for remote branches or small offices who require pull printing, but where a server is not feasible or practical, or where a VPN or internet connection is limited or non-existent. Server-less printing is ideally suited for environments where usually only push-printing would be supported, due to a lack of server infrastructure perhaps. Remote or isolated branch offices might be a good example. These would perhaps neither have readily available server hardware and associated technical support expertise on-site, nor a good enough broadband connection for a remote server to be feasible. In such a case, server-less printing would allow push printing to be replaced with a feature-reduced form of secure pull-printing, without the infrastructure requirements usually associated with such.
Customized Print Reporting
True printing control starts with the ability to analyze print usage. We have a set of built-in reports which include information about printing activity according to users, printing devices, date ranges, etc. These built-in reports display various aspects of the information, both in summary and detailed formats. It is also possible to create a wide variety of customized reports, according to the organization’s specific requirements. Built-in reports include Printers Summary, User Summary, Top 10 Users, Group Summary, Print Job Type, Savings Report, etc. Each report can be printed and exported to PDF, EXCEL, Word and XML formats.
Filtering Reports
Each report can be filtered according to:
Dates
Job status
Time range
Specific printer
Specific user
User groups
Additional data fields such as printer, user, and bill code and many more.
Scheduled Reports
Printing reports can be scheduled to run on a regular basis according to a required start date and frequency (daily/weekly/monthly). Scheduled reports can be saved as files for viewing, or sent as E-Mails, according to the organization’s needs.
Custom Printing Reports and Reports Designer.
In addition to the built-in reports, custom reports can be created from scratch, using the FastDesigner printing report builder supplied with Sentinel. Furthermore, the FastDesigner can be used to edit existing built-in printing reports. The designer can be installed on the WeP print server via the Web application. The designer enables easy customization of existing reports as well as the creation of new reports according to user requirements.